Business trips occur for many reasons. Visiting interstate clients may be required to close a deal; training events may increase potential productivity; conferences are a good way for employees to meet new clients, or increase their knowledge of the business. Conference travel solutions require more than simple travel and accommodation arrangements. A corporate travel planner is responsible for organising travel arrangements for business travel, and can offer services ranging from conference coordination, event management, incentive trips, and team building. The duties required of a corporate travel consultant are similar to that of a retail travel agent, however, the emphasis is obviously not on leisure, but on making arrangements to best facilitate the client’s business needs. Every business requires detailed reports for financial accountability; best travel services should include a tailored report to suit the corporation’s needs.
When arranging a conference venue, the ideal location is within the hotel where the business travellers are staying. This requires no transfers to the conference venue, and the hotel may cater the event for breakfast and lunch for the duration of the conference, while the hotel restaurant can provide dinner for attendees.
Travel agents, while capable of booking business travel, tend to cater more to private luxury holiday in Europe. When it comes to booking travel and events for business, corporate travel management experts are better able to meet the requirements. Business travel services are not limited to flights, but may also include transfers, accommodation, hire cars, conference venues, meals, and entertainment. A corporate travel planner can draw up a comprehensive itinerary which schedules the entire trip, to make things run more smoothly.
The more people involved in the journey, the more complex the planning. Business group travel specialists are equipped to deal with the complexity of such an itinerary. While corporations are unlikely to send a group of employees on a tour, they may send them to a conference or training event. When booking everything at once, as a package, discounts may be applied, which will make the travel more cost effective. Using a specialist in business travel services, conference travel solutions can be found which best meet the company’s needs.
By hiring an expert to make travel arrangements, the company has full use of all its employees for furthering the business. Booking travel requires coordination of flights, transfers and itinerary scheduling. This may require many phone calls, all of which take time away from a person’s regular job. By being handed off to a professional, the job is done better, and takes little time from the organiser. Any details needing confirmation can be emailed as time permits. In addition, a travel agent may be able to book a bundle of seats or rooms at a discount, and can pass this discount on to their clients as part of a package deal. The more detailed the itinerary, the less stressful the travel is for the clients, which means that they can focus on the reason for the travel, and increase overall productivity.